OH-28 to OH-18 Shift: HOC & HOD Mail Conveyance Financial Powers Explained
Big Update: HOC & HOD Financial Powers for Mail Conveyance Under Road, Rail and Air Clarified
If you were confused about whether the existing delegated financial powers still apply after the budget head revision, this clarification removes the ambiguity. The Department of Posts has now clearly stated that the powers earlier linked to Object Head 28 will continue under Rent for Others (OH-18) for conveyance of mails.
📌 Table of Contents
📊 Key Highlights
The Department of Posts clarified that financial powers already delegated under Sl. No. 35 (i) to (iii) of Schedule IIA, which earlier applied to Object Head 28, shall now be treated as applicable to Rent for Others (OH-18) – Conveyance of Mails under Minor Head 3201-02-103.
📄 Order PDF Preview
You can read the complete official order directly below without leaving the page.
📖 What Has Been Issued
The clarification has been issued by the PA Wing, Budget Division, Department of Posts, Dak Bhawan, New Delhi through letter No. 20-5/CorrswithCircles-PAOs/BGT-Part(1) dated 22/04/2026. It is addressed to all Heads of Circles and all Heads of PAOs.
The subject of the letter is the clarification regarding financial powers of HOC and HOD in connection with conveyance of mail under Road, Rail and Air. It also refers to IFW OM No. 6-2/2025-FA(P) dated 28/03/2025.
🔄 What Changed in Budget Classification
Earlier, the budgetary provisions for conveyance of mails were classified under Object Head 28 (Postal Services) under the Minor Head for conveyance of mails. After revision of object heads, these provisions have now been shifted to Rent for Others (OH-18) – Conveyance of Mails under Minor Head 3201-02-103.
| Earlier Position | Revised Position | What It Means |
|---|---|---|
| Object Head 28 – Postal Services | Rent for Others (OH-18) – Conveyance of Mails | The accounting head changed, but the delegated financial powers continue. |
| Old conveyance classification | Minor Head 3201-02-103 | Mail conveyance expenditure is now mapped under the revised structure. |
💡 What This Clarification Means
This is the most important part. The letter clearly states that the financial powers delegated under Sl. No. 35 (i) to (iii) of Schedule IIA, which were earlier applicable to Object Head 28, will now be deemed to apply to OH-18 – Conveyance of Mails.
In simple words, officers do not need to treat the revised head as a fresh break in delegation. The power framework continues, only the budget head reference has shifted.
📌 Quick Answer
Are HOC and HOD financial powers still valid for conveyance of mails after the object head revision?
Yes. The Department of Posts has clarified that the powers delegated under Sl. No. 35 (i) to (iii) of Schedule IIA, earlier linked to Object Head 28, shall now apply to Rent for Others (OH-18) – Conveyance of Mails under Minor Head 3201-02-103 covering Rail, Air and Road including RTN.
🚆✈️🚚 Road, Rail and Air Sub Heads
The revised classification specifically includes the following sub heads under Minor Head 3201-02-103:
- Rail: Sub Head 3201-02-103-01
- Air: Sub Head 3201-02-103-02
- Road, including RTN: Sub Head 3201-02-103-03
🛠️ Practical Impact for Circles and PAOs
For Heads of Circles and Heads of Departments
The clarification helps ensure that delegated sanction and expenditure handling can continue smoothly for mail conveyance matters without waiting for a separate delegation order under the new object head.
For PAOs and Budget Handling Staff
Budget booking, scrutiny and processing should now align with the revised object head structure while continuing to recognize the already delegated powers under the same schedule entry.
For Operational Units
Mail movement arrangements involving road, rail and air are critical operational requirements. This clarification reduces confusion and supports uninterrupted administrative action.
While processing proposals or bills related to conveyance of mails, check that the expenditure is booked under the revised head OH-18 – Conveyance of Mails and map it correctly to the relevant Rail, Air or Road sub head.
Do not assume the financial power has lapsed merely because the object head has changed. The letter specifically clarifies continuity of delegation to remove that ambiguity.
❓ Frequently Asked Questions
What is the main clarification issued by the Department of Posts?
The Department of Posts clarified that the financial powers delegated under Sl. No. 35 (i) to (iii) of Schedule IIA, earlier applicable to Object Head 28, shall now be deemed to apply to Rent for Others (OH-18) – Conveyance of Mails.
Which revised budget head now covers conveyance of mails?
Conveyance of mails is now covered under Rent for Others (OH-18) under Minor Head 3201-02-103.
Which modes of conveyance are included in this clarification?
The clarification includes Rail, Air, and Road including RTN.
Do HOCs and HODs need fresh delegation because of the revised object head?
No. The clarification states that the existing delegated financial powers continue to apply under the revised head.
Why is this clarification important?
It ensures continuity in delegation and facilitates smooth and efficient handling of operational requirements without ambiguity.
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